Creating a Shared Folder

Step 1:

On your desktop, create a shared folder: Right-click your mouse button on any blank space on your desktop and point towards NEW and then click on FOLDER.

The new folder will appear on your desktop as shown below:

Step 2:

Rename the folder: Pointing towards the New Folder icon, click the right mouse-button and then click on RENAME.

Name the newly created folder SHARED

Step 3:

Right click on the SHARED folder and then click on SHARING, a SHARED properties window will appear with the "sharing" tab selected. (see step 4)

Step 4:

On the SHARED Properties window click on "Share this folder" option to select it.

Step 5:

Click on the Permissions button:

Step 6:

You will see in the "Permissions for SHARED" window, and under Name you will see EVERYONE listed. Highlight EVERYONE by clicking on it once and then click on the "REMOVE" button to remove Everyone from the list.

Once you have removed EVERYONE from the list you will see the following window:

Step 7:

Now click on the ADD button and you will see the "Select Users, Computers, or Groups" window (See step 8)

Step 8:

You will now add yourself to permit access to the shared folder. Type in your last name followed by a comma and then your first name.

Step 9:

Click on the CHECK NAMES button and you will see your name appear with an underline, showing that your name has been verified on the network.

Click OK

The "Permissions for SHARED" window will appear with your name under the NAME field:

Step 10:

In the "Permission for SHARED" window under the PERMISSIONS field check the ALLOW boxes next to "Full Control" & "Change". So the PERMISSIONS field will show 3 boxes checked showing ALLOWED for all three functions. You have given yourself FULL CONTROL of the shared folder.

Click OK; You could also click on APPLY and then click OK.

Step 11:

In the "SHARED Properties" window click on the SECURITY tab on the top right hand side. You should see your name appear here as shown below. Do not change anything here. If your name does not appear here go back to Step 7 and repeat Steps 7 through 11 in order to add yourself.

Click OK; You could also click on APPLY and then click OK.

You have now successfully created a shared folder which should show on your desktop as shown below:

Finding the Exact Name of Your Computer

IMPORTANT: Before you go to the lab  and try to create a shortcut to your desktop make sure you have the name of your computer exactly the way it appears on the network. To check the name of your computer point towards the "MY COMPUTER" icon on your desktop and press the right mouse-button, click on the last option on the list that is "Properties".

You will get the System Properties window, click on the 2nd tab from the left which is "Network Identification". Look right next to the "FULL COMPUTER NAME", this is your computer's FULL name. In the example below, the computer name would be "ssmith-2K" you need not worry about the "AD.FULLERTON.EDU" part.

Creating a Shortcut on the Lab Instructor's Computer

IMPORTANT: On the instructor workstation make sure that you log in as YOURSELF by hitting Ctrl+Alt+Del keys and then entering your username and password. If the computer is already logged on, press Ctrl+Alt+Del keys to log off and then log back on with your OWN username and password.

Step 1:

Having logged in as yourself on the instructor workstation at the Labs press the right mouse-button on the desktop and point towards new and then click on SHORTCUT as shown below:

Step 2:

In the "Create Shortcut" window on the location field type: "\\" followed by the name of your computer exactly as it appears on your computer (See "FINDING THE EXACT NAME OF YOUR COMPUTER" above). In the example below the name of the computer is "ssmith-2K" therefore the user would type in exactly: "\\ssmith-2k" with no spaces or quotes.

Click on NEXT

Step 3:

You MAY be prompted for a username (or "Connect As") and a password at this point, if so, enter your username preceded with "ad\" and then your password. In the example below the username is "ssmith" so the user would type in their username (or "Connect As") exactly: "ad\ssmith" without the quotes, followed by the password.

Step 4:

You can type in a name for the shortcut, I will just click OK and accept the default name: "ssmith-2k".

Click on Finish and you're done!

You will see the following shortcut on the Lab desktop when you log on as yourself. You can double click on it and access your shared folder. If you are prompted for a username and a password follow Step 3 shown above.